TERMS & CONDITIONS

 

 

MARI SCHEEPERS PHOTOGRAPHY 

ABN 78820569606 

Contact number 0490 948 115 

Email: marischeepersphotos@gmail.com 

Studio Address: 32 Amelia street, Carey Bay, 2283 

Banking details: Mari Scheepers Photography, Westpac, BSB 032-521, Account 287330 

Webpage- Investment guide with pricing on products and images

 

CONTRACT

This is a standard contact between Mari Scheepers Photography and her clients for all photo sessions and products at/from Mari Scheepers photography studio or any other venue of choice . 

 

Scheduled Photo Shoot Sessions

Being on time for your session is important therefor if client is late for the scheduled session, the time will be deducted from the client's session time as Mari Scheepers Photography might have other scheduled sessions that needs to be attended. If client is more that 20 minutes late for the scheduled timeslot, the session will be cancelled and the creative fee/booking fee will be non-refundable. 

The session date can be reschedules 24 hours prior to scheduled date and time. Session date can only be rescheduled once by client. Emergency circumstances will be taken into consideration by Mari Scheepers Photography in the event whereby a client would like to reschedule their session date. In the event where you are required to change the session date, every attempt will be made to reschedule your session date within six months from the original session date. Only one rescheduling is allowed per booked session date, there after the creative fee/ booking fee is forfeited by the clients as the booking fee is non- refundable. 

Newborn session's first date is “penciled” in and will be confirmed once baby is born as this is an unpredictable date, thereafter session date can be rescheduled once as per above. 

As per Mari Scheepers Photography guarantee if the session did not deliver good quality images on the scheduled day, it can be rescheduled by Mari Scheepers Photography on her discretion only. The re-scheduled session will be within a 4 weeks period from the first scheduled session date. 

Booking Fee and Payment

The Client shall make a booking fee payment to retain Mari Scheepers Photography to perform the services specified herein, this amount will be equal to the creative fee for the booked session.  The booking fee is non-refundable and guarantees the time set aside for the session date listed here within. The Booking Fee is Payable within 48 hours after invoice was emailed by Mari Scheepers Photography to secure your scheduled session date. If no payment and digitally signed contract is received within the 48 hours the scheduled date will be made available to other clients. By making the booking fee payment this contract details are agreed apron on by clients automatically. 

Booking fees

Family studio session booking/creative fee is - $150- includes no products or images

Newborn & family studio session booking/creative fee is - $250- includes no products or images

Outdoor family or maternity session booking/creative fee is -$200 - includes no products or images and is within the Newcastle area. Location outside of the Newcastle area will be subject to additional transport fees.

Cancellations

If the Client shall cancel this Agreement 120 days or more calendar days before the session date, 50% of the booking fee paid to Mari Scheepers Photography shall be refunded to clients.  If Client shall cancel within 120 days of the session date , the booking fee amount will not be paid back to client.  

Free Sessions/ Competition Winners and Gift Vouchers

When you have received a free session or gift voucher the contract will be treated as a paid session. Therefor if a session is scheduled and client does not show for the session, the session will be cancelled without any refund or credits towards another session.  No refund on booking fees, digital images, print product or albums enclosed in gift voucher/free session/competition are given to client.  Gift vouchers can not be exchanged for cash. The purchased value can be used as credits towards another type of session if you want to upgrade your session. Gift voucher is only valid for 6 months from issued date, thereafter the gift voucher can be used as a credit towards a session for the purchased value to the current studio pricing to book a session. The session date can be rescheduled once as per above for free, competition and gift voucher session.

T's & C's for Investment gift cards and competition winning gift cards/ vouchers

Scheduled sessions is treated like paid sessions, if no show, cancellations or rescheduled more than once the amount of the session is forfeited from the gift card. If another session is scheduled to use the remaining balance on the gift card a full session fee will e required to schedule another session to make us of the balance on the gift card.

The gift card value is towards digital image purchases only, this excludes creative fees, print products, wall art  & gift voucher. Unless otherwise stated.

Gift cards is valid for 1 year from issued date. Unless otherwise stated.

When gift cards expire the value there off is $0

The total value of the gift card must be used in one session and can not be transferred to a next session and if the total value in not used you will loose the remaining value on the gift card.

Gift cards can only be used by the person it was issued to and is not transferable to another person. Unless otherwise stated

Only one gift card can be used per session.

Gift cards CAN NOT be used on promotional session bookings or mini sessions.

Gift cards must be presented at the scheduled session for it to be applies on image purchases.

New gift cards will be issued at the scheduled session if booked online and not in person.

Gift cards issued with discount percentages on print products can only be used for purchases for the session images it was issued in. 


Viewing Appointment for Images and Product Investment

An in person viewing session appointment will be scheduled by Mari Scheepers Photography after the photoshoot session to view the final images in studio. This will be within 2 -4 weeks from your session date. Photo editing process time for final edits of images is 14 working days, but can change due to technical difficulties or unforeseen circumstances. Client will be informed accordingly if there is any delays. Once editing is done an in person viewing appointment will be made to view the images in studio to decide what images and products the client would like to invest in. The decision maker regarding the investment needs to be present for this appointment as purchases is done on the day. The viewing session can not be rescheduled less than 48 hours before and only once, thereafter there will be an additional $50 booking fee to be paid before another viewing session date is scheduled. Online galleries is also available if needed, in instances where some family member might live far away and are unable to attend the viewing session. 

Order needs to be placed on the day of viewing session and full payments made on the day of the viewing and ordering session. Square tap & go is available in studio for payments on the day or bank transfer can also be made.  Once payment is made the order can not be cancelled and is final. No digital images will be delivered before full payment was cleared. Print products will only be ordered from professional printing lab after full payment is cleared and received by Mari Scheepers Photography from client. Wall Art prints and image prints takes 3 weeks to be ready for pickup after full payment. Albums takes 1 week to design, then needs to be approved by client and 4 weeks to be ready for pickup after full payment was received. No products will be worked on or ordered before final payment is received for print product and album orders. If there is any additional orders after the initial investment, full payment must be received before any orders is send to the printing lab a mentioned above. Pricing is only valid for the period of the invoice and is subject to change for any late payments. If late payment is communicated to Mari Scheepers Photography there will be an 10% increase on the total invoice amount. Thereafter if invoice is still not settled another 10% on total invoice amount will be added every 14 days until invoice is paid in full if clients still wants to purchase the images. If no communication is received regarding payment arrangement, the images will be discarded off. If you would like to invest in additional images and products taken after the first invoice was paid in full the pricing within the 3 month period is subject to change without prior notice to current studio pricing where applicable. If images and products were offered on promotional prices, the second invoice for the same gallery will be at the current studio pricing as the promotional pricing is only valid for the first invoice paid within the due date, thereafter pricing are subject to change without prior notice to normal studio pricing. USB's are available at an additional cost per USB. All venue session will require an additional "travel" fee . Travel fee will be determined by location of venue session, for time spend traveling and transport costs. 

Photographic Materials  

All photographic materials, including but not limited to raw image files, shall be the exclusive property of Mari Scheepers Photography. Mari Scheepers Photography may, with the Client’s permission, make the proofs available on a Web site or social media platforms. By signing this contact permission is given to Mari Scheepers Photography to use images as stated in this contract. If the client wish that their images is not used on Social media platforms inform Mari Scheepers Photography thereof by email and this request will be respected.  Only high resolution Jpeg images will be given to client. No Raw or unedited images will be given to client. Editing will be done according to Mari Scheepers Photography business style. All images have soft edits, if their is any other hard edit requirements an additional cost per image will be charged. 

Print Products and Digital image file delivery 

High resolution images will be delivered via an online gallery to download. Images will be watermarked, once image is downloaded the watermark will be removed. Once an image is download it can not be replace with another image and this is final. Online galleries are available for seven days to download before it will be expire and can no longer be viewed online. All purchased images needs to be downloaded before the expire date. Please ensure that you download your images on a PC as downloading this on a mobile or smart phone may cause the image file to be downsized.  If the gallery needs to be uploaded again by the clients request after the expire date and delays was not communicated to Mari Scheepers Photography, there would be an additional cost of $20 for loading the gallery again for the client. USB's is available at an additional cost. If you wish to purchase images or products, you need to inform Mari Scheepers Photography of the quantity within the two week period after viewing session or online gallery was emailed. You will then be invoiced accordingly and after payment is cleared the images will be available to download from your gallery. Any image downloaded is final and can not be exchanged or refunded. Instalments on payment can be arranged for full galleries taken over a four week period only. Images are kept at Mari Scheepers Photography for three months after session date, however this could not be guaranteed. If no order was placed for images of products within the 2 week period after viewing session or online gallery was email the images will be discarded off. If an order was placed and invoice was send and full payment not received by due date, image will be discarded off unless a payment arrangement was made with Mari Scheepers Photography as stated above. If invoice payment can not be made by the due date of invoice an 10% increase for the invoice total will be added every 14 days for late payments until full payment is received,. If no late payment arrangement was made by client the images will be discarded off if invoice is not paid by the due date or orders place by the due date for order placements. 

Print Products and Albums will be collected from Mari Scheepers Photography's Studio. Delivery can be arranged at an additional cost. Product purchases over $1000 will be delivered within Newcastle fee of charge by Mari Scheepers Photography. 

Copyright and Reproductions

Mari Scheepers Photography shall own the copyright in all images created and shall have the exclusive right to make reproductions. Mari Scheepers Photography shall only make reproductions for the Client or for Mari Scheepers Photography’s portfolio, samples, self-promotions, entry in photographic contests or art exhibitions, editorial use, or for display within or on the outside of Mari Scheepers Photography’s studio.  If Mari Scheepers Photography desires to make other uses, Mari Scheepers Photography shall not do so without first obtaining the written permission of the Client.   

Client’s Usage of Image and Print Products 

The Client is obtaining prints and digital images for personal use only, and shall not sell said prints or digital images or authorize any reproductions thereof by parties other than Mari Scheepers Photography. If Client is obtaining a print for reproduction, Mari Scheepers Photography authorizes Client to reproduce the print only as set forth under Special Usage Requirements on the front of this form.  In such event, Client shall request that a credit for Mari Scheepers Photography be placed adjacent to the photograph on publication, but shall have no liability if the publication refuses or omits to do so.

Herewith permission given to client to print images for personal use only, not for business/ resale/ publication etc. use of images or print product of images taken by Mari Scheepers Photography.

Personal Printing of Mari Scheepers Photography Images for personal use

Mari Scheepers is not liable for the choice of printers the client selects to do printing of Mari Scheepers Photography images for personal use off. Printing companies may edit your image to their colour/ cropping/calibration etc. standards and Mari Scheepers is not responsible in any way in the event where you use any printing companies and the color or quality of your image does not met my original image standard supplied. 

Mari Scheepers Photography editing software is calibrated to her Pro- Printing lab, therefor the best quality of printing would be via Mari Scheepers Photography studio. Mari Scheepers Photography guarantees the colour quality of the prints and the products if printing is done via Mari Scheepers Photography Studio's.

Failure to Perform 

If  Mari Scheepers Photography cannot perform this Agreement due to a fire or other casualty, strike, act of God, or other cause beyond the control of the parties, or due to the Photographer’s illness, then Mari Scheepers Photography shall return the booking fee to the Client but shall have no further liability with respect to the Agreement. This limitation on liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of Mari Scheepers Photography.  In the event  that Mari Scheepers Photography fails to perform for any other reason, Mari Scheepers Photography shall not be liable for any amount in excess of the retail value of the Client’s order. 

Photographer Mari Scheepers Photography may substitute another photographer to take the photographs in the event of Mari Scheepers's illness or scheduling conflicts. In the event of such substitution, Mari Scheepers Photography warrants that the photographer taking the photographs shall be a competent professional.  

Mari Scheepers Photography’s Standard Price List/ Investment Guide  

The charges in this Agreement are based on the Mari Scheepers's Standard Price List. This price list is adjusted periodically and future orders shall be charged at the prices in effect at the time when the order is placed.  

Client’s Originals 

If the Client is providing original prints, raw image files, or transparencies owned by the Client to Mari Scheepers Photography for duplication, framing, reference, or any other purpose, in the event of loss or damage, Mari Scheepers Photograph shall not be liable for any losses and is handed over at own risk. 

Miscellany 

Mari Scheepers Photography is not responsible for any damages/injuries/losses incurred in studio or venue sessions resulting from fire, natural disaster, rain, incidents or any other uncontrollable events. Mari Scheepers Photography is also not responsible for any losses in shipping/ courier on clients requests. 

This Agreement incorporates the entire understanding of the parties.  Any modifications of this Agreement must be in writing and signed by both parties.  Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement.  This Agreement shall be governed by the laws of the Australia Government, New South Wales.